Peripheral Visions

a blog from SuppliesGuys™ -- Good Guys. Great Buys.

Posts Tagged ‘office’

Business Printer Reviews 2011

Are you currently looking for a new printer for your small office or business? In this blog post we are listing four of the top business printers we reviewed during the course of 2010. Hopefully this review will give you a good start when it comes to navigating through the business printer waters.

Oki B431dn

what makes this a top business printer? The Oki B431dn produces high quality prints in lightning fast speed. Its flexible as there are three ways to connect with this printer. It is small in size when compared to other business printers in its class. The Okidata B431dn is ideal for the small office environment given its high duty cycle, paper capacity and relatively low maintenance costs. Plus auto duplexing comes standard with the Oki B431dn.

Oki B431dn Specs:

Printer Type: Monochrome Laser

Print Speed: up to 40 ppm

Duty Cycle: 80000 sheets per month

Print Quality: up to 1200 x 1200 dpi

Paper Capacity: standard – 350 sheets / maximum – 880 sheets

Connectivity: USB, Parallel, Ethernet

Memory: 64 MB/320 MB

Toner Cartridge (page yield): standard capacity – 4K pages per cartridge / high capacity – 10K pages per cartridge

Other supplies needed: image drum

Lexmark E462dtn

what makes this a top business printer? The Lexmark E462dtn yields similar specs to the Oki B431dn. The high volume performance capabilities (duty cycle, page speed and print quality) coupled with a low cost per page are the two primary reasons as to why the Lexmark E462dtn is ideal for a small business owner or workgroup within a larger organization. It does have a slightly slower first page out speed at 6.5 seconds but duplexing is standard in this Lexmark printer. Plus it is network ready.

Lexmark E462dtn Specs:

Printer Type: Monochrome Laser

Print Speed: up to 40 ppm

Duty Cycle: 80000 sheets per month

Paper Capacity: standard / maximum – 550 sheets

Print Quality: up to 1200 x 1200 dpi

Connectivity: USB, Parallel, Ethernet

Memory: 64 MB/576 MB

Toner Cartridge (page yield)standard capacity – 3.5K pages per cartridge / high capacity – 9K pages per cartridge / extra high capacity – 18K pages per cartridge

Other supplies needed: photo conductor kit

HP LaserJet Enterprise P3015dn

what makes this a top business printer? This workhorse of a monochrome laser printer is perfect for a high volume office environment that requires a great deal of black & white pages.  It has the flexibility to print to a wide variety of media types and can ensure confidential documents stay private with an optional PIN number. Perhaps a bank, title company or real estate office could use the LaserJet P3015dn. The print quality is among the best in its class given its speed capabilities. This printer is network ready and durable.

HP LaserJet P3015dn Specs:

Printer Type: Monochrome Laser

Print Speed: up to 42 ppm

Duty Cycle: 100000 sheets per month

Paper Capacity: standard – 600 / maximum – 1600 sheets

Print Quality: up to 1200 x 1200 dpi

Connectivity: USB, Ethernet

Memory: 128 MB/640 MB

Toner Cartridge (page yield): standard capacity - 6K pages per cartridge / high capacity - 12.5K pages per cartridge

Other supplies needed: N/A

Dell 1355cnw

what makes this a top business printer? If you are in an environment that requires high quality graphics to be printed then this printer is for you. What it lacks for in speed and paper capacity, it certainly makes up for in quality. Factor in that the Dell 1355cnw can copy, scan and fax in addition to printing and you’ve got the recipe for a solid business printer. It is an affordable option given the low cost of replacement supplies (the image drum and fuser unit are designed to last for the life of the printer, so you’ll never need to replace those parts). The one drawback is that you won’t be able to use this printer for any print jobs that require auto duplexing.

Dell 1355cnw Specs:

Printer Type: Multifunction Color Laser

Print Speed: color – up to 15 ppm / b&w – 12 ppm

Duty Cycle: 30000 sheets per month

Paper Capacity: standard / maximum – 160 sheets

Print Quality: up to 4800 x 4800 dpi

Connectivity: USB, Wireless, Ethernet

Memory: 128 MB

Toner Cartridge (page yield): standard capacity - 700 pages per cartridge / high capacity - 1400 pages per cartridge (color), 2000 pages per cartridge (black)

Other supplies needed: N/A

Categories: Product Reviews

Does Your Small Business Need Document Management Software?

If you run a large or medium sized business, then odds are you use reliable software to help you manage your company documents. But what about a small business? Is there a need for document management software?  If you own or manage a small business and are trying to decide if you do, indeed, need software to help you manage your documents, there are a few things about your company’s structure and document use that can make your decision easier.

Document management software is design to make creating, using and sharing your company’s documents easier. Most software programs are easy to use and fairly intuitive, taking most of the guess work and deep programming needs out of managing your documents.  But just because it adds ease to creating, managing and sharing documents doesn’t mean that this type of software is a good fit for you.

Number of employees accessing documents

If your company only has one or two employees who access company documents, then you may not need document software. A small number of people creating, using and sharing documents is easy to manage. Odds are they are within the same department and can easily communicate with one another when it comes to any documents that they may be creating or altering.

Even if your company is small, there may be a lot of people accessing company documents. If this is the case, then using document management software can go a long way to ensuring that documents don’t get lost or document templates aren’t accidently changed. Document sharing is also easier to keep track of with document software in place.

Number of documents being used

Another thing to consider is the number of different documents that your company uses. If your documents department is constantly creating new documents, or changing the template on current documents, then you could benefit from using document management software. A key element of the software is the ease with which you can create and change templates.  Whether it’s the wording, dates or company logo, you can update your documents effortlessly and also make sure that all employees are using the most up to date version. Without document software this can be frustrating and not 100% successful. Depending on what is being changed, it can actually cost your company money or clients if the wrong version of a document is being sent out.

Number of documents per document package

If your company sends out document packages, then software that helps you manage those packages can be invaluable. If you regularly send out packages of documents to employees, clients, other businesses or potential customers, then you want those packages to be as professional as possible. If you are amassing your package from individual documents from different company departments, then there could be variations in font, spacing, tabs and margins. With document management software you can present a uniformed appearance to your document package without having to go in and manually change everything.  This can save you valuable time when preparing company documentation. It can also ensure that everything is, indeed, uniform and small differences aren’t overlooked. Regardless of the document type you can have the packages looking highly professional and pleasing to the eye.

Not all companies need document management software. If your company is small, the purchase of such software may not be worth it. But if you are a small business yet you have a large number of employees accessing your documents or if there are a large number of documents in use, then document software can be an invaluable asset to your small company.

Kevin Harris is a freelance writer for Adobe.  Adobe software, such as document management software, and services revolutionize how the world engages with ideas and information; anytime, anywhere, and through any medium.  They also offer many other services like elearning.

Categories: Business Tips

How to Personalize your Small Office

If your office seems like it is too small to be able to add your own personal touches, think again. If you create an office that is inviting to be in, it will actually feel larger and more comfortable. Depending on your office environment and policies you can decide how much personality to put into your office. Use these helpful tips to make your small space personal to you.

  • Decorate with pieces from home: The easiest and simplest way personalize your space is to bring items from home that will make you feel great! Family and friend framed photographs, your kid’s artwork from school, or a digital picture frame are a way to start. When you’re at home, look around to see what items would make your office feel more inviting. Simple items like a special chair cushion, a decorative lamp, or your favorite sports memorabilia will create the perfect office area.
  • Make utilitarian items colorful: There is a trend in office culture to have colorful and personalized office supplies, trash cans, and organization tools. Consider using these to take your small office environment from boring to engaging. If you have cubicle walls, consider pinning colorful fabric or craft paper to have an interesting backdrop behind pictures, bulletins and memos.
  • Get organized: Believe it or not, an organized office can have your own personal flair that makes your office feel better, and in turns makes you more productive. Define an organization system that works best for your small space. Try to maximize vertical storage with vertical filing cabinets. Cabinets can be colorful and modern, or utilize the company colors to take full advantage of ‘personalized décor’ in your office.
  • Personalized lighting: The fluorescent office light that may hang above your head isn’t very personal, and it’s just for an ambient light source. Add funky table lamps, wall light sconces, and cool lava lamps to bring whimsy to your desk and serve as task lighting. Surf the web for office lighting inspiration; you would be surprised at all the choices that are awaiting your small office space. Did you know your office space will feel larger if it has more light?

Personalize your small office and create a space that you enjoy coming to everyday. With these simple tips you can bring pieces of home, comfort, and light into your office and improve how you work in your office.  If you want to boost your spirits instantly in your small office, bring in a green plant or flowers – instant personalization!

Categories: Business Tips

10 Ways to Add Creative Storage to your Office Space

If you are still trying to fit all the contents of your office into one file cabinet, you may need creative ideas to store your office life. An office is one of the most challenging areas to store items you use every day, and items you only use periodically. In order for your office to look professional but not over cluttered, you need creative storage solutions. Here are 10 ways to get your desk back again!

1.) Use small decorative containers: For paper clips, tacks, and rubber bands, use small decorative containers to keep small items in their place. Pick a coordinating color scheme for your desk or use the company colors to make your desk look organized and festive.

2.) Clear mason jars make great display: Use jars in varying sizes to hold snacks on your desk or inside a lower cabinet. Glass or plastic jars with closable lids will keep nuts and other snacks at arms reach and sealed tight.

3.) Vertical storage: Use paper or stationery organizers at your desk, bookshelves on the floor, and in/out boxes that hang from your cubicle/permanent wall. Vertical storage will help free up your desk space for important day to day papers and reports.

4.) Use dry erase boards: For keeping track of day to day schedules and coordinating meetings at a moment’s notice, dry erase boards will keep your monitor free of sticky notes. If you still prefer the desk paper calendar, block of a dry erase board in blocks for a greener approach to a calendar.

5.) Organize drawer clutter: Use rectangular drawer organizers intended for silverware in your desk drawer. They are sold in multiple sizes and colors and can be used for pencils and pens to glue sticks and scissors.

6.) Hidden storage: If you have a desk that backs up against a wall, consider using low stacking storage boxes or bins to store office supplies, binders, and items that aren’t needed on a day to day basis. Use vertical storage from the floor to the underside of the desk, against the wall, but not hindering with open space for your legs.

7.) Publications storage: Use coordinating colored magazine storage to organize the piles of print publications at your desk. Storage also comes with labels to organize subscriptions and find at a glance.

8.) Coordinate recycle bins: For the office space that is going green, decorate small cardboard boxes with subtle colored wrapping paper to separate your color and white paper in your office. Recycle storage bins don’t have to be unattractive!

9.) Hooks: For hanging work and conference badges use hooks on the wall to keep them organized and easily accessible.

10.) Planning board: Use a pinup or bulletin board to assemble loose ideas and swatches for client projects and assignments. These work great for professionals that have many samples, i.e. interior designers, journalists, etc…  This will organize your thoughts and double as a presentation area for clients.

Your office supplies can be cleverly organized with the help of these 10 storage tips. Be creative and think outside the box.  Also use household items that can double as storage at work. You will be surprised what multifunctional items you will find.

Categories: Business Tips

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